Explain overlap and duration
Tell the team whether everyone attends together, groups rotate or shifts overlap. Include setup crews, vendors and cleanup workers who may be present outside the advertised hours. Identify periods likely to be busiest.
Describe permanent toilets that will actually remain open and available to those users. Do not count facilities that are locked, restricted to another group or too disconnected from the activity to be practical.
Include the type of provision
Discuss accessible needs, handwashing and any separate user areas alongside total quantity. These questions cannot be answered by one overall attendance number.
Servicing and supplies also affect how the arrangement works over the rental. Ask the provider to explain the assumptions behind a proposal rather than copying a ratio from an unrelated venue or project.
Revisit the estimate when plans change
An increase in attendance, longer operating day or loss of permanent facilities should trigger another conversation. Ask about adjustments before relying on the original setup.
This Margate guide organises information for an enquiry, not a regulatory calculation. The responsible organiser or project professional should review relevant requirements, and the final equipment arrangement needs confirmation.